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Information for Presenters, Discussants, Chairs and Poster Presenters

Paper Presenter Information

Your presentation should be no more than 18 minutes. Chairs have been instructed to keep time strictly to ensure there is sufficient time for the discussant and for questions from the audience. 

Final pre-Conference revisions of papers are to be posted no later than Friday October 22, 2010. That date gives discussants two weeks to read the papers. At that date the papers will be linked to the Conference program schedule and become available on SSRN to anyone who views the program schedule. The program will be on the CELS 2010 welcome page on SSRN (which is not a public page), and there will be a link to the program on the CELS 2010 Conference papers page on SSRN (which is a public page). If you made your paper “privately available” when submitting to CELS, it will be accessible only through the program: the “private” option will continue to prevent people from searching for the paper on SSRN or finding the paper on the CELS 2010 Conference papers page on the SSRN website. Conference participants will receive a USB drive with all of the papers as they appear on SSRN on October 22.

Before October 22, the Conference program schedule will be available only on the CELS 2010 Conference website at http://www.law.yale.edu/news/cels.htm (which will not link directly to the papers). If you post a revised draft of your paper, please notify your discussant, whose name will be indicated on the Conference program. If you are unsure of how to contact your discussant, please contact us at cels2010@yale.edu and we will do so for you.

You can upload your Conference presentation slides at the following website: http://affiliate.law.yale.edu/organization/391/Presentations. The website will ask for your username and password, which were provided in the email you received with this information. If you have misplaced that email, please contact cels2010@yale.edu to obtain them.

Note this is not an SSRN-administered site. Uploading your files should be very, very easy. To complete the upload, you will be asked to provide your email address. That will enable us to send you a confirmation email that the file has been successfully uploaded. It would help for file identification purposes if you include your name and panel in the presentation file name.

Computers in the conference rooms are set up to display PowerPoint or PDF files. If you want to use other kinds of files, please email cels2010@yale.edu. We can accommodate just about any file format, including Mac Keynote files, but we need some advance notice to make sure we have the appropriate hardware and software. We strongly discourage you from using your own laptop for your presentation. If you have a strong desire to use your own laptop, please let us know so we can work something out.

If you are going to upload your slides, please do so by Wednesday November 3 at 5:00 p.m. (East Coast Time). Presentations uploaded after that time may not be loaded onto the proper computers.

If you do not upload your slides, please bring them on a USB drive to load during the Conference. Even if you upload your slides, we strongly recommend that you bring a backup version on a USB drive. Whether you upload your slides or bring them on a USB drive, please make sure that your slides have been loaded properly well before your panel starts. That way problems can be worked out without slowing down the conference.

Discussant Information

Your discussion should be no more than 10 minutes. Chairs have been instructed to keep time strictly to ensure there is sufficient time for questions from the audience.

Paper presenters have been instructed that after October 22, 2010, they will not be allowed to post revisions of their manuscripts. That provides discussants with two weeks to read the papers. We have also asked them to notify discussants when they post a revised draft. Your SSRN homepage discussion papers list will always direct you to the most recent version of the paper.

If you will be using slides for your discussion, you can upload your Conference presentation slides at the following website: http://affiliate.law.yale.edu/organization/391/Presentations. The website will ask for your username and password, which were provided in the email you received with this information. If you have misplaced that email, please contact cels2010@yale.edu to obtain them.

Note this is not an SSRN-administered site. Uploading your files should be very, very easy. To complete the upload, you will be asked to provide your email address. That will enable us to send you a confirmation email that the file has been successfully uploaded. It would help for file identification purposes if you include your name and panel in the presentation file name.

Computers in the conference rooms are set up to display PowerPoint or PDF files. If you want to use other kinds of files, please email cels2010@yale.edu. We can accommodate just about any file format, including Mac Keynote files, but we need some advance notice to make sure we have the appropriate hardware and software. We strongly discourage you from using your own laptop for your presentation. If you have a strong desire to use your own laptop, please let us know so we can work something out.

If you are going to upload your slides, please do so by Wednesday November 3 at 5:00 p.m. (East Coast Time). Presentations uploaded after that time may not be loaded onto the proper computers.

If you do not upload your slides, please bring them on a USB drive to load during the Conference. Even if you upload your slides, we strongly recommend that you bring a backup version on a USB drive. Whether you upload your slides or bring them on a USB drive, please make sure that your slides have been loaded properly well before your panel starts. That way problems can be worked out without slowing down the conference.

Chair Information

You have three principal responsibilities as chair:

You should keep timeC18 minutes max for the presenter, 10 minutes max for the discussant, and 12 minutes minimum per paper for questions from the audience. Papers must be presented in the order listed in the program. Each paper must be followed immediately by its discussant and questions from the audience. The first paper must start promptly at the start of the session, the second paper 40 minutes after the start, and the third paper (if there is one) 1 hour and 20 minutes after the start of the session. Keeping time is essential for two reasons. First, it is important to keep the presenter and discussant to their allotted times so that there are at least ten minutes per paper for questions from the audience. Second, it is important to start each paper at the appointed time, because some people switch rooms mid-session to hear papers on different panels. There will be time cards in each room for you to visually remind authors and discussants of the time remaining.

You should not provide introductions longer than a few seconds of the presenters and discussants besides name, affiliation and paper title (this information is also in the program). You may use a few seconds of introduction time to highlight poster presentations related to the theme of your panel. Please review the program for relevant poster presentations.

Ordinarily, authors will call on audience members for questions. If the author requests your help, you may call on questioners instead.

Poster Presenter Information

Poster sessions are common in the physical sciences and many social sciences, though not yet in the legal world. Nevertheless, AALS has begun to offer poster sessions at its annual meetings, and the four prior CELS conferences have included very successful poster sessions. Because the poster session does not conflict with other sessions, posters generally get lots of attention. In addition, because the poster session is held in conjunction with the reception, with free flowing wine and ample food, it also tends to be a lot of fun!

In a typical poster session, participants organize display materials that show the highlights of their project. Some people prepare printed poster boards, while others prepare sheets of paper with a title, abstract, core results, graphs, and charts, and then attach them in a meaningful sequence to a poster board. The idea is to present your project so that the topic, dataset, and main results are immediately identifiable, and the empirical questions and hypotheses guiding your work are noted (perhaps in bullet point form). Ideally, your data will be presented visually through charts and graphs so someone can quickly grasp what you found. Ideas for future work can also be noted. Less (detail, that is) is often more. The poster should be readable from several feet away.

For design ideas, several websites present a variety of ways to present empirical work in a poster format:
http://www.aals.org/am2007/posters.html 
http://www.osti.gov/em52/workshop/tips-exhibits.html 

Among the suggestions, these websites recommend using a crisp, clean design and a strong title; making illustrations simple and bold; conveying only selected portions of your research (key findings) rather than the entire research history; and converting tables to graphs for easier viewing. Keep our particular format in mind--a poster on an easel with tripod--as you think about how to present your work most effectively.

For a visual sense of the setup, the photos below were taken last year at the poster session at CELS 2009 at the University of Southern California Gould School of Law.

             

If you would like your graphics/poster printed and mounted on a poster board in advance and delivered to the Law School, please contact Hal Schwartz at Yale Printing and Publishing Services (hal.schwartz@yale.edu or 203-432-6668). There are three poster board sizes you can select from: 24" X 36," 36" X 48" and 48" X 48." Please inform them that you are attending the CELS conference at Yale Law School; the Yale Law School is covering the cost of printing and mounting the posters.

Poster files should be designed to the desired poster size with high-resolution images or charts embedded in the powerpoint slide, and the final file can be delivered to Yale for printing and mounting as a powerpoint slide presentation, or exported as a pdf. Please email hal.schwartz@yale.edu if you have any questions. If you need assistance designing your poster, please contact Mr. Schwartz; poster design is an additional cost for which you will be charged separately.  If your file is not received by Mr. Schwartz/Yale Printing and Publishing Services by Friday October 29 at 5:00 p.m. (East Coast Time), your poster may not arrive at the Law School in time for the poster session on Friday November 5.

If you are bringing your presentation on paper and need 36" x 48" foam poster board to mount it, please email cels2010@yale.edu by Friday October 29 to let us know, so we can have a sufficient number of poster board on hand.

Easels will be provided on site for all of the posters.

When you arrive at the conference check-in table, please confirm your poster presentation with one of our staff members, who will have further instructions on the poster session setup (e.g., the location of your poster in the poster session space, the time and place for creating your poster if you are bringing your presentation on paper).

Poster session papers are included in the Conference program schedule. On Friday October 22, 2010, the papers will be linked to the Conference program schedule and become available on SSRN to anyone who views the program schedule. The program will be on the CELS 2010 welcome page on SSRN (which is not a public page), and there will be a link to the program on the CELS 2010 Conference papers page on SSRN (which is a public page). If you made your paper “privately available” when submitting to CELS, it will be accessible only through the program: the “private” option for papers will continue to prevent people from searching for the paper on SSRN or finding the paper on the CELS 2010 Conference papers page on the SSRN website. Before that date, the Conference program schedule will be available only on the CELS 2010 Conference website at http://www.law.yale.edu/news/cels.htm  (which will not directly link to the papers). Conference participants will receive a USB drive with all of the papers, including poster session papers, as they appear on SSRN on October 22.